FOR ARCHITECTS, DESIGN STUDIOS AND BUILDERS

Every project, person and site, on one desk.

Daily work, site visits, construction partners, client approvals and stage reports, on the phone and the desktop. Delivered under your firm’s own name.

  • 01One glance each morningWho is doing what, what is due today and what is waiting on you, on a single screen.
  • 02No more follow-up callsStaff mark work as started and done, with files attached. You see progress as it happens.
  • 03Every site visit on recordSign-in, photos and checklists from site; missed visits are flagged, not forgotten.
  • 04Deadlines that warn youWork turns urgent two days before it is due and very urgent on the day, automatically.
  • 05Clients stay informedProgress, photos and changes for approval in their own app, so fewer calls reach you.
  • 06The day, summarised for youAn evening brief, point by point, of what every person did and what is still open.
BOOK A WALKTHROUGH SEE HOW IT WORKS
yourfirm.workdesk.app
YOUR FIRM
Overview
Projects
Work list
Construction partners
Gantt
Site log
Clients
Team members
Good morning, Principal
3 client requests4 starting in 14 days1 site hold point
My work list
All · Waiting on me · My own
Approve kitchen layout · Residence, Sector 12Today
Staff 2 is waiting on you: elevation revisionToday
Review stage report · Villa, Model TownThu
Team today
Staff 1 · 3D views, Office 4
Staff 2 · Elevation revision
Staff 3 · Nothing started yet
Site In-charge · At Sector 12, 10:42

HOW IT WORKS

How a project moves through the desk.

  1. I

    SET UP

    Client, in-charge, stages and timeline.

  2. II

    ADD THE PARTNER

    The contractor who will build it.

  3. III

    PLAN THE DAY

    Tasks, deadlines and who waits on whom.

  4. IV

    RECORD THE SITE

    Sign-in, photos, pending points, checklists.

  5. V

    CLIENT APPROVES

    Changes, decisions and final drawings.

  6. VI

    ARCHIVE

    Nightly Drive backup and a 7 pm brief.

EVERYTHING IT DOES

Every part of the practice, screen by screen.

Sample screens with sample data. Your Work Desk carries your firm's name, your people and your projects.

01 · THE PRINCIPAL'S OVERVIEW

Start the day knowing exactly where things stand.

  • Your master work list, highlighted and given the most space
  • Today's, tomorrow's and next week's meetings and planned work, with an alert when something is due today
  • A two-week look-ahead: a small red note when a project stage is about to start
  • Team today: who is present, and what each person is working on right now
  • Client requests and site hold points waiting for you, counted at the top

02 · WORK LISTS AND DAILY TASKS

Every task has an owner, a deadline and a status.

  • Project-wise work lists plus a common list for the whole office
  • Assign work, then edit the deadline, the person or who it depends on at any time
  • "Working on" button: one active task per person, so you always know what is in progress
  • Mark done with the PDF, render or site photo attached
  • "Depends on" tagging; ticking "my part done" hands the task on and credits both people
  • Hold projects visible only to admins

03 · ATTENDANCE, POINTS AND REWARDS

Fair, visible scoring that keeps the team on time.

  • A "Present" button to start the day and an "End my day" button to close it
  • Points for every task, with extra for finishing on time, attaching files and updating progress
  • Deductions you set: a late start, an unlogged day or work finished past its deadline
  • Weekly assessment for each person, out of ten
  • A rewards page and standings, switched on when you are ready

04 · SITE VISITS

Plan the visit, sign in on site, report from the phone.

  • Plan visits for the week, on the days your office goes to site
  • Sign in at the site with the time recorded; undo a wrong sign-in within 30 minutes
  • Photos and stage checklists from site, even with a weak signal
  • New work found on site goes straight to the work list
  • A weekly site report for the principal every Saturday

05 · PROJECT TIMELINE

A timeline that shows who caused a delay, and by how much.

  • Generated from the covered area and number of floors, then fully editable
  • Your design phases: schematic design, design development, construction documents, construction administration
  • Ahead or late, in days, against every stage
  • Click any point on the chart to record a delay and its reason: client decision, team or site
  • A client version, and a PDF to share at the start of the project

06 · MEETINGS AND CHANGES

Every change agreed in a meeting, on record for both sides.

  • Dated client and site meetings under each project, with notes
  • Changes are highlighted and sent to the client's app for approval
  • Once approved, a change becomes a scheduled task for the team
  • It closes when the revised drawing is issued

07 · VENDORS, CHAT AND FILES

The people you call, the team you talk to, the files you keep.

  • A vendor directory by trade and area, with several numbers per contact, downloadable
  • A group chat for the whole office with photos and PDFs, plus a private admin chat
  • One chat per project with the client and the person in charge
  • Files and site photos saved to your own Google Drive, folder by project and date, kept for a year
  • Reminders and phone notifications, always on the server's clock

08 · THE EVENING BRIEF

At seven every evening, the day in a few lines.

  • Written automatically from the day's work, visits and files
  • Point by point: who did what, what finished, what slipped
  • Open items carried to tomorrow, so nothing is lost overnight

CONSTRUCTION PARTNERS

Fifty projects. Thirteen contractors. No confusion.

Add every contractor who builds your designs. See the sites each one is handling, their trade, contact and stage progress in one place.

Construction partners
13 partners · 50 projects
+ ADD PARTNER
Construction Partner 01
Civil and structure · [Contact name] · [Phone]
6 active projects
Residence, Sector 12
Stage 07 · Slab casting
Villa, Model Town
Stage 04 · Plinth beam
Office, Industrial Area
Stage 11 · Plaster
Construction Partner 02
Plumbing and electrical · [Contact name] · [Phone]
4 active projects
Construction Partner 03
Interior fit-out · [Contact name] · [Phone]
5 active projects

IN EVERY HAND

At the desk, on site, with the client.

SITE DAY
Residence, Sector 12
Signed in 10:42 · Partner 01 on site
Stage 07 checklist
14 of 18 checked
Pending point
Shuttering gap at staircase · photo
Tell the studio
In-charge and Principal notified
+ PHOTO+ POINT
SITE IN-CHARGE
GOOD MORNING
Staff 1
142 points this month
Working now
3D views, Office 4 · since 9:48
Waiting on you
Staff 2 needs the wall section
Due today
Ceiling plan · Villa, Model Town
END MY DAY
STAFF MEMBER
YOUR HOME
Residence, Sector 12
62%
Construction
Waiting for your OK
Kitchen window moved 300 mm
AGREE
What to expect next
First-floor slab · 28 Oct
CLIENT

Principal and co-admin

Overview, schedule, team scores, Gantt and approvals.

Staff

Daily work, files, points and the drawing list.

Site In-charge

Site sign-in, photos and checklists, even offline.

Construction partners

Each contractor with their sites, trade and progress.

Clients

Progress, photos, approvals and final drawings.

Files, kept safe

Every file and photo backed up to your Drive each night.

Your firm’s name. Your roles. Your rules.

Each firm receives its own Work Desk, named and set up for the way it works.

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